Data Protection
How we use your personal information
We may process your information for a number of different purposes. When we process your information, we will always have valid legal grounds for doing so. When the information that we process is classed as sensitive personal information, we must have additional legal grounds for such processing such as the processing being necessary for the establishment, exercise or defence of legal claims.
We will only process your information for the following purpose; -
To verify your identity
To manage any registered agency account(s) that you may hold with us and for keeping our business records up to date
To offer, provide and administer a legal indemnity insurance policy.
To use your or your clients' information to administer legal indemnity insurance claims.
Where we have a legal or regulatory obligation to retain, disclose or process personal information that we have collected (for example in relation to an investigation by a public authority or in a legal dispute)
For crime and fraud prevention, detection and related purposes
To be able to offer legal indemnity insurance services such as up to date paper packs and for improving our products/product range and services.
For the legitimate interest of contacting you electronically about promotional offers and products and services which we think may interest you.
With whom we share your information
We may disclose your information to the third parties listed below for the purposes described in this Privacy Policy.
The insurer that underwrites your policy. The insurer will be shown on your policy documentation and we recommend that you review their Privacy Policy which will detail how they will use your data. For the full Privacy Policy please visit your Insurers website
www.channel2015.com/privacy/ or contact The Data Protection Officer, The Channel Managing Agency Limited, 10 Lime Street, London EC3M 7AA or email: info@channel2015.com.
www.rsagroup.com/support/legal-information/privacy-policy/ or contact their Data Protection Officer at RSA, Bowling Mill, Dean Clough Industrial Park, Halifax, HX3 5WA or email crt.halifax@uk.rsagroup.com.
www.zurich.ie/privacy-policy or contact their Data Protection Officer at: Zurich Insurance Group, Tri-centre 1, Newbridge Square, Swindon, SN1 1HN or by emailing the Data Protection Officer at GBZ.General.Data.Protection@uk.zurich.com.
Other third parties who assist us in the administration of insurance policies such as surveyors, claims handlers, accountants, auditors, lawyers and other experts
Fraud detection agencies and other third parties who operate and maintain fraud detection registers
Investigative firms we ask to look into claims on our behalf in relation to suspected fraud
Statutory and industry bodies and regulation authorities
The police or law enforcement agencies for the prevention or detection of crime
Third-party service providers such as IT suppliers, actuaries, auditors, lawyers, marketing agencies, document management providers and tax advisers
Your information is not transferred, stored or processed outside the European Economic Area. If we do transfer your data in such a way it will be to a country which is considered to have equivalent data protection laws or we have taken all reasonable steps to ensure the firm has suitable standards in place to protect your information.
How long we keep your information
Many of our policies are issued in perpetuity. Therefore, in order to service these policies, it will be necessary for us to retain your personal information for the same period.
Where we issue a policy with an end date your personal information will be kept for the term of the policy and for a set period thereafter as is required in order to meet our legal and/or statutory obligations.
We will keep your information only for as long as is reasonably necessary for the purposes set out in this privacy notice and to fulfil our legal and regulatory obligations.
Your rights
You have a number of rights concerning the personal information we use, these include the right to:
- ask for access to and a copy of your personal information;
- ask us to correct or delete the personal information;
- ask us to restrict or object to the use of your personal information at any time;
- where you have previously given us your permission to use your personal information, withdraw that permission. Where your permission is withdrawn, your previous consent will remain valid in respect of our use of your information, prior to the date you withdrew it, or if any marketing material has been sent, prior to you advising that you do not wish us to contact you again;
- complain to the Information Commissioner's Office at any time if you object to the way we use your personal information. For more information please go to www.ico.org.uk
If you wish to exercise any of the above rights please contact our Compliance Officer using the details provided in the 'contact us' section found below.
Please note that in some cases we may not be able to honour a request concerning your personal information, as this may result in us not being able to fulfil our legal and regulatory obligations. This may include holding the information for a minimum statutory period. If this is the case then we will let you know our reasons.
We take the protection of your information very seriously and have robust privacy and security controls.
Our privacy policy will be updated in line with legislation, regulatory guidance or technological advancements.
Contact us
If you have any questions about how we collect, store or use your personal information, you may contact us at:
Legal & Contingency Limited, 60 Fenchurch Street, London EC3M 4AD Tel: 020 7397 4366 Fax: 020 7397 4367 Email: enquiries@trustprobate-insurance.co.uk